top of page

PRIVACY POLICY

Updated 19 November 2025

This Privacy Policy explains how Embodiment UK Ltd (“we”, “us”, “our”) collects, uses, and protects your personal information when you use our website, services, products, and email communications.

We are committed to protecting your privacy and complying with UK GDPR, EU GDPR, and all relevant UK data protection laws.

Our contact details:
Embodiment UK Ltd
Email: claire@clairestanden.com
Data Protection Officer: Claire Standen

 

1. The information we collect

We collect personal information that you provide directly when you:

  • Visit our website (Wix-hosted)

  • Purchase a digital product or service through ThriveCart

  • Sign up for emails via MailerLite

  • Book a session via Calendly

  • Email us via Google Workspace

  • Watch or interact with YouTube videos embedded on our site

 

We may collect:

  • Contact details: name, email address, phone number

  • Billing information: payment details processed securely by ThriveCart

  • Booking information: dates, times, and preferences stored in Calendly

  • Email engagement data: opens, clicks, and unsubscribes in MailerLite

  • Technical data: IP address, device type, browser, cookies, and analytics provided by Wix

  • Support correspondence via Google Workspace email

We do not knowingly collect data from children under 18.

 

 

2. Lawful bases for processing

We process your information under the following lawful bases:

  • Contract – to deliver the products or services you have purchased.

  • Consent – for optional marketing emails and cookies (where applicable).

  • Legitimate interests – to improve our services, ensure security, prevent fraud, and monitor engagement.

  • Legal obligation – for tax, accounting, and compliance with UK law.

 

 

3. How we use your information

We use your information to:

  • Provide coaching, courses, workshops, and digital products

  • Process payments and deliver digital products via ThriveCart

  • Manage appointments via Calendly

  • Send email updates, newsletters, and marketing (with consent)

  • Administer your account or purchase

  • Improve our website and services (analytics and performance data)

  • Respond to enquiries and support requests

  • Comply with legal and financial obligations

We do not sell your data.

 

 

4. Third-party processors

We use the following GDPR-compliant providers:

  • Wix – website hosting, analytics, and cookies

  • ThriveCart – checkout, payment processing, and digital product delivery

  • MailerLite – email marketing and automation

  • Calendly – appointment scheduling

  • Google Workspace – email and document storage

  • YouTube – embedded videos

Each provider only processes your data as needed to provide their service to us.

 

 

5. International transfers

Some of our processors (e.g., MailerLite, Google, Calendly, ThriveCart) may store data outside the UK or EEA.

Where this happens, transfers are protected by:

  • UK-approved Standard Contractual Clauses

  • Adequacy decisions (where applicable)

  • Additional safeguards required by UK law

 

 

6. Data retention

We keep personal information only for as long as needed for the purpose collected:

  • Client and purchase records: 6 years (accounting and legal requirements)

  • Email marketing data: until you unsubscribe

  • Booking data: 2 years

  • Website analytics and cookies: as set out in our Cookie Policy

  • Support emails: 2 years

After this, information is securely deleted or anonymised.

 

 

7. Your rights

You have the right to:

  • Access your personal data

  • Correct inaccurate data

  • Request deletion (where applicable)

  • Withdraw consent at any time

  • Object to processing based on legitimate interests

  • Restrict processing

  • Request data portability

  • Complain to the Information Commissioner’s Office (ICO)

To exercise any rights, email claire@clairestanden.com.

 

 

8. Cookies and analytics

Our website uses necessary and optional cookies. You can control these via the Wix cookie banner. Details are provided in our Cookie Policy.

 

 

9. Contact

For any questions about this policy or your data, email:
claire@clairestanden.com

bottom of page